Introduction

Digitalization of HR is not a novel concept in the corporate world anymore. Rather it has become an essential aspect of growth for companies, no matter their size and work nature. However, many companies are still at a transitional stage because of the challenges that come with the digital transformation. From choosing the right automation solutions to designing the implementation plans, there can be numerous complicated situations that companies need to deal with while upgrading.

Before we move to the resolutions about how to tackle these issues in an effective manner to avoid loss, let’s first recognize the struggles and challenges that corporations have to counter on their way to progress. Understanding the problem will definitely help us come up with better solutions.

Challenges faced by Organizations to move to Digitalization

Transitioning from the conventional HR setups to an advanced, automated HR system can be an overwhelming process. There are many reasons why is this so. One of the challenges is to convert the raw data into an automated HR system which is a time-consuming task whereas some of the other causes why organizations find it difficult include the sudden change in the organization’s cultural dynamics that become more accountable, unbiased, and strategic in a short while. HR teams as well as the workforce of the company have to leave old practices and implement the new ones that are set right with the digital HR system. For this, they need proper training as an inadequate understanding of the new concept can double the chaos and complications. Nevertheless, the responsibility of training the staff may put an extra load on the resource expenditure and take lots of time.

Such difficulties are inevitable but at the same time, the rewards that they bring to the company, in the long run, make it all worth it. Furthermore, if companies plan these changes while considering all areas that will be affected and build a suitable strategy, they can eliminate most of the hurdles that are associated with the transition from manual HR to a digital one. Let’s read on to find out all that you need to know to about the ways in which organizations can go for a digital transformation in the field of HR.

Ways to go for HR Digitalization

The first thing that organizations need to do is to identify their current needs and prioritize the process accordingly. Companies should adopt the change in steps instead of trying to transition in one go. So, for instance, if the company is working with a manual human resources system, it is recommended to first go for the implementation of an operational HR system that digitalizes the basic payroll and data screening and recording. Once that’s done, the organization can move forward with the development of a strategic HR system.

During this process, it is also important to have the right talent who would be able to take care of the different steps of the procedure and make sure everything is done with minimal disruption. Not only that companies need to have an internal team to handle everything, but they also have to pay attention to whom they are choosing as a partner to trust with their digitalization. They must choose a service provider who understands the organizations’ needs and has insight about how they can facilitate your organization in the best possible way.

The criteria to judge a potential HR partner before going ahead with a deal should be based on five main factors.

• Identifying the need for HR digitalization
• Identifying the scope of project for HR digitalization
• The primary feature that companies should look for is the functionality required as per the scope for digitalization. That is, the functionality of the application should be inclusive of all the elements that a specific business wants in their strategy and If there is availability of off-the-shelf system that is meeting the scope 70 to 80 % then it is a good match. Organizations should consider that product. The rest 20% can be customized as per mutual agreement with the vendor, once the 70-80% is implemented fully.
• The HR application vendor should have right tools and resources to facilitate organizations in growth with its functional scalability.

The Organizational role for Digitalization

While adopting a digital approach, organizations are required to keep their eyes on the constantly growing tech industry and adapt to stay ahead. However, it is important to evaluate the advanced tools in the tech industry and see if they would go well with their infrastructure before planning to implement it. Businesses can connect with acclaimed HR solution providers for consultancy to ensure that they make correct decisions regarding tech updates.

Industry Outlook ahead

The HR industry is constantly growing to improve HR functionality in companies, impacting the corporate productivity directly and indirectly. Some of the areas in which businesses are moving forward with their HR systems include the incorporation of social media platforms in workplace. This is to influence employees in a more effective way.
Similarly, corporations are also utilizing game-based learning culture to empower their resources with new skillsets that will further enhance their productivity. An out of the box assessment technique, gamification can also be used to determine the eligibility of a candidate in an innovative way. Based on the recruitment criteria, game-based assessments can be crafted to evaluate intelligence level, time management, creativity, innovative thinking capability and more.
In addition to this, HR automation industry is also working to strategize organizational development and company culture based on data population collected through digital HR systems. This cover HR policies as well as other company approaches from hiring to building corporate relations and setting up company goals. This can be a helpful take for companies to improvise their environment according to the needs demonstrated through the data screening over a certain time.

How Sofcom can be a major enabler in HR Digitalization in Future

Being a part of a rapidly growing industry, Sofcom understands the need to stay up to date to achieve more. Knowing the importance of staying technologically relevant in the advanced market set-ups, the company has helped many small and large-scale organizations in keeping up with the changes introduced in the HR industry.
One of the notable services that Sofcom offers to its clients is cloud based solutions for their HR system. Cloud based HR solutions are among the latest in the array of tech advancements in HR industry. These systems offer brilliant data storage, better workforce management, selective data accessibility and elimination of excessive paperwork. These solutions are also cost-effective as they don’t require in-house heavy IT infrastructure and support.
Moreover, Sofcom also ensures value-added decision-making on the basis of company culture and development plans. The organization provides interesting data analytics to facilitate enriched growth approaches, impacting company’s active decision process on different levels. Sofcom’s Harmony is designed to provide companies with a way to adopt flexible work dynamics to benefit businesses as well as employees in several ways. The program encourages better HR functionality while also promoting innovation.
Endorsed by Mr. Salman Nawazish - General Manager HR at US Apparel & Textiles (Pvt.) Limited:

‘I have used and implemented Harmony in three companies and I feel confident to recommend everyone that this HR software is an asset for any HR department. The user experience is great and provides comprehensive features which covers all the aspects of HR. The software is enabled with solid security features, which help multi-location and large organizations in many ways. The support is quick & application is absolutely robust and easy to implement.’

Conclusion:

Digitalization of HR has become increasingly important for the businesses to expand. Although, there are numerous challenging situations that companies need to go through during automation but partnering with the right service provider can benefit your organization to grow exponentially. Sofcom can be an ideal solution provider for almost all types of companies looking for customized HR digitalization programs for a progressive turn in their corporate journey. With our solutions, it is easier to depict the business processes and policies in detail and get intelligent controls and in-depth information on performance. We provide unmatched speed and flexibility in our solutions. Partnering with an experienced digital transformation provider helps the businesses better understand the steps involved in such a journey.